Three new email template tags have been added, in the September 2016 release, for use in booking emails including: [!PaxRoomType], [!PaxRoomNo], [!PaxPaxType].

NB: In order to display these fields on booking emails, you need to add the passenger to your itinerary, then complete the Room Type, Room Number and Passenger Type fields.

Room Type and Room Number

If you’re managing groups and need to provide passenger rooming information to accommodation suppliers, you can now include the passenger Room Type and Room Number within the body of the email to assist the supplier in allocating the correct rooms to each guest.

The tags for Room Type and Room Number are [!PaxRoomType] and [!PaxRoomNo], respectively.

Passenger Type

Ideal for those needing to specify Drivers, Escorts and Guides on supplier emails.

The tag for Passenger Type is [!PaxPaxType].

Download the Basic Rooming List template

We recommend creating a dedicated Rooming List Booking Email Template to send at the final stages of the booking process. We have prepared a template that includes the Room Type and Room No. tags mentioned above. Click on the link below to download a copy:

Tourwriter.Email.BookingRequest – Basic Rooming List

See these instructions for help on how to add an additional email template to your Make booking list. Please note that we suggest using the ‘Book selected’ option when sending booking confirmations to your accommodation suppliers.

For more ideas on customizing your email template or creating an email signature, please see our webinar and detailed steps here.